Tables size indicated on the show application page. Some showrooms have a combination of 8' x 30' and or 6' x 30" uncovered tables. You must provide your own attractive table covers that extend to the floor on all three sides. Chairs are included. Electricity will be provided at no extra charge. If you wish extra lights you must provide your own light fixtures, heavy-duty extension cords, connectors, and tape. Some showrooms are very dark and others have areas that are not well lit. No flashing lights or signs permitted.

SET-UP TIME begins at 7 a.m. (the day of the show) through the main lobby or back convention doors. Bellmen are usually available to help and they expect gratuities. Please unload quickly so others can experience by-the-door convenience. Please do not block the cart ramp with your vehicle. NO EARLY BIRDS please. 

A PLACE CARD  will mark your exhibit area. You must be set-up and ready by show time. Before the show there will be a brief dealer meeting. No early departures. Badges, programs, pen, tax forms will be on your table.

TABLE FEES are listed on the show application and vary from $175.00 to $185.00 per table. Dealers may not share tables, nor may they sell or give their tables to other dealers. The $40.00 registration deposit, submitted with the application, is non-refundable & non-transferable.  Within the month before a show, should you cancel, there is no refund. A service fee of $15.00 on returned checks. We accept MasterCard, Visa, American Express, Discover, Money Orders, Cash and Personal checks. Please print your business name on your personal check. Balance of table fees are due one month before the show. You will be notified by email or mail.

DRESS CODE - Please dress in a professionally-looking style with layers as airconditioner vents can blow cold air on you. Please no very casual sports clothes or shorts.

LODGING - Special room rates are often offered by the hotels, or look for weekend rates or online specials. Please act quickly to secure your sleeping room. Block of rooms is released to general sales about 3 to 4 weeks before our event.

SMOKING is not permitted in or around the showroom. Hotels are now completely smoke free.

DOOR PRIZES - We ask you to donate a bear related door prize. It is awarded to a lucky customer during the show. A value of at least $10.00 would greatly be appreciated. Gift wrapping your donation adds to the excitement and pleases the winner! We thank you for your contribution and participation in this promotional plan as it generates our mailing list.

MERCHANDISE - All items for display and sale must be in keeping with Teddy bear collecting. Bring ample merchandise clearly marked with the price. No selling under fair market value. This is a retail show. Attach sales receipt with your company name to each bag. Each table will be reviewed before the show opens, and items of poor taste or not conforming must be removed. No flashing lighted signs, TV's, radios, or music playing in your booth area. Displays must be confined to the area represented by the table size. No displays or merchandise in the aisles. Our pricing and show rules are strictly enforced.

ADVERTISING - Prior to the show you can request show fliers, postcards and send discount coupons or VIP Free Admission Passes to your customers.Instructions will be on your show confirmation. Let them know you'll be in the area and invite them to the show. Local advertising and our own mailing list will alert the collectors too. When you receive an email with the Sneak Preview Pages, please forward the page on to all your online collectors. We all must do our part to make the show terrific!

VIP PASSES - Offer your collector's free admission.  Click here to learn how-to-create passes.

PHOTOS WANTED - Send photographs of your bears to be included in our Sneak Preview Web page. Send 35mm or JPG files. Place your business name on the back of the photo or in the email. 

SUBMIT a photo of your bears to be considered for the show postcards. You could be a winner!

A CONNECTION for your own credit card scanner is provided at no extra charge. You must be able to program your scanner to accept 'dial 8 or 9 for outside line'. You may use our phone line to call in your charges too.

TAX COLLECTION - Each State has sales tax regulations. Information will be sent upon acceptance into the show. You are required to collect and pay sales tax on retail sales. Tax charts and forms will be provided at the show. Please indicate your State Tax Number on the show application.

BADGES - All dealers and helpers will be issued a badge and it must be worn throughout the show.

PETS are not allowed in the showroom at any time.

BEST OF SHOW CONTEST - Enter one of your bears prior to the show's opening. The collector will vote for the bear they like best. Ribbons will be awarded around 2:30 p.m. You'll be featured in Bears&Bud's Webzine too. Bears can be sold from the contest table but not released from the contest table until 2:30 p.m. It's fun and the collectors love making the choice.

MORNING EYE OPENER WITH THE ARTISTS - Invite your collectors to join us for 2 hours of fun and shopping before the show opens to the public at noon. Tickets available online and a collector must register at least one week prior to the show. If you'd like to present a 10 to 15 minute presentation, please contact us. Gifts and door prizes for the collectors plus morning coffee, pastries, fruit and cheese plates. Artists will socialize with the collectors during this time.

TABLE ASSIGNMENT is on a first-come, first-serve basis with consideration for Teddy Bear Artists over manufactured collectibles. Dealer space is limited. Special requests are honored.