Bright Star Promotions, Inc.

Teddy Bear Show General Show Information and Rules

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which will open the show application page.

I have read the Show Rules OR I've previously participated in Bright Star Promotions, Inc. teddy bear shows.
I agree and will abide.
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Most shows open 10 a.m. and close at 3:00 p.m.
Set up time: 7 a.m. to 9:45 a.m. Tear down 3:00 p.m. to 4 p.m.

For 2012 we are changing the venue for many of the fabulous shows.
We are going from Mega shows to several Exclusive Teddy Bear Artist Gallery Shows plus several large shows. By re-sizing the shows we are offering a more intimate show environment where the valued collectors will spend more time with the artists. Teddy bear collecting will be so exciting!

By "re-inventing" our shows we all stay in business during these trying times!


Tables sizes are indicated on the show application page.

Some showrooms have a combination of 8' x 30' and/or 6' x 30" uncovered tables. Others just one size.

You must provide your own attractive table cover that extends to the floor on all three sides.

Chairs are included.

Electricity will be provided at no extra charge. If you wish extra lights you must provide your own light fixtures, heavy-duty extension cords, connectors, and tape.
Some showrooms are very dark and others have areas that are not well lit.

No flashing lights or signs permitted.

SET-UP TIME begins at 7 a.m. (the day of the show) through the main lobby or back convention doors. Bellmen are usually available to help and expect gratuities. Please unload quickly so others can experience by-the-door convenience. Please do not block the cart ramp with your vehicle.


A PLACE CARD  will mark your exhibit area. You must be set-up and ready by show time. Before the show there will be a brief dealer meeting. No early departures. Badges, programs, pen, tax forms will be on your table.

TABLE FEES are listed on the show application and vary from $100.00 to $175.00 per table. Dealers may not share tables, nor may they sell or give their tables to other dealers. The $40.00 registration deposit submitted with the application is non-refundable and non-transferable.  Within the week before a show, should you cancel, there is no refund. A service fee of $15.00 on returned checks. We accept MasterCard, Visa, American Express, Discover, Money Orders, Cash and Personal checks. Please print your business name on your personal check. Balance of table fees are due one month before the show.

DRESS CODE - Please dress professionally looking and warm as often air-conditioner vents can blow cold air on you. Please no very casual sports clothes or shorts.

LODGING - Special room rates are often offered by the hotels.

Please act quickly to secure your sleeping room at special rates or ask for weekend rates.

FOOD - Lunch arrangements will be specified on the show confirmation. Please eat behind your booth. Hotel rules and regulations prohibit bringing fast-foods into the showroom. Please patronize any food service that is offered by Bright Star Promotions.

SMOKING is not permitted in or around the showroom. Please smoke outside.

DOOR PRIZES - Door prizes in the form of Star Bucks will be awarded to a lucky customer during the show. The door prize pool is funded by $5.00 from each of the exhibitors before the show. We thank you for your contribution and participation in this promotional plan.  See the details.

All items for display and sale must be in keeping with Teddy bear collecting. Bring ample merchandise clearly marked with the price. No selling under fair market value. This is a retail show. Each table will be reviewed before the show opens, and items of poor taste or not conforming must be removed. No flashing lighted signs, TV's, radios, or music playing in your booth area. Displays must be confined to the area represented by the table size. No displays or merchandise in the aisles. Our pricing and show rules are strictly enforced. Attach sales receipt with your company name to each bag.

ADVERTISING - Prior to the show you can request show fliers, postcards and discount coupons to send to your customers. Let them know you'll be in the area and invite them to the show. Local advertising and our own mailing list will alert the collectors too. We all must do our part to make the show terrific!

EARN SHOW CREDITS - With a show confirmation you will be sent a PDF flier. You can earn show credits by printing and distributing the fliers at other shows, tucked into your orders, etc. Here is how it works. Place your name or business name on the line by the star. Cut the flier page into quarters. When a collector presents us with the flier, saving them a $1 on admission, YOU will receive a credit of $1.00! This credit will be applied to the next year's show or other Bright Star Promotions shows, reducing your total booth fees! Whether you print the fliers in full color or black/white on colored paper, be sure to sign them! Distribute enough fliers and if a lot of collectors present your signed fliers, your table fee might be completely free the next year!

MEET AND GREET PASSPORT GAME  - At some shows, collectors will be given a 'Meet & Greet Passport' and they'll present it to you, you punch their card and they could win a teddy bear. We provide the bear and the hole punch. It's a fun 'game' for the collector and it keeps the collectors in the showroom longer.

PHOTOS WANTED - Send photographs of your bears to be included in our Sneak Preview Web page. Send 4x6 colored prints or JPG files. Place your business name on the back of the photo or in file description email. 

SUBMIT photos of your bears to be considered for the show postcards.

You could be a winner!

CREDIT CARD PROCESSING SERVICE OFFERED - Don't let a sale get away because you do not have MasterCard, Visa, Discover or American Express, Bright Star Promotions, Inc. Vendor Services will process the charges for you. This procedure will be explained during the dealer meeting. Ask for a charge card sign to put on your table. This service is available to you at other shows. Ask us how.

A CONNECTION for your own credit card scanner is provided at no extra charge. You must be able to program your scanner to accept 'dial 9 for outside line'. You may use our phone line to call in your charges.

TAX COLLECTION - Each State has sales tax regulations. Information will be sent upon acceptance into the show. You are required to collect and pay sales tax on retail sales. Tax charts and forms will be provided at the show. Please indicate your State Tax Number on the show application.

BADGES - All dealers and helpers will be issued a badge and it must be worn throughout the show.

PETS are not allowed in the showroom at any time.

TABLE ASSIGNMENT is on a first-come, first-serve basis with consideration for Teddy Bear Artists over manufactured collectibles. Several shows are by lottery drawing. Dealer space is limited.

By initialing this form, you the exhibitor, being of legal age and for valuable consideration, hereby release Bright Star Promotions, Inc. and the hosting facility (hotel, fairgrounds, exhibit halls as listed in the application) and their agents, employees, directors and officers for any loses of any kind or injury of any kind to persons or property while occupying these premises. The exhibitor shall hold harmless the above mentioned parties from all claims for any damage to property or for personal injury to Exhibitor, any Exhibitor, any of Exhibitors merchandise, and/or any of Exhibitor's customers. By placing your initials in the following box, you agree to abide by the all the conditions and rules governing the show and to a release of liability above with no refund. Your Initials in the box indicate you agree.               

Click here to PRINT SHOW RULES for your reference.

Show application forms can be printed, filled out and mailed to our office.
Printable general show application